Private Parties

Use of the CSCSC pavilion and grills is first come, first served, except when reserved for a club event, swim team event, or private party. A private party is a scheduled gathering including more than five non-members, and must be scheduled through the Social chairperson.

Private party requests must be submitted online, along with all fees and deposits, 14 days prior to the event, and are subject to lifeguard availability as applicable. CSCSC members and lessees in good standing may reserve the pavilion and plan a party for up to 20 attendees, or, for an additional charge, up to 40 attendees. Events may be reserved for 4-, 3-, or 2-hour time blocks.

Please note that your reservation does not guarantee exclusive use of the pool or grounds. Approval of party requests is contingent on lifeguard availability and becomes increasingly difficult after about August 15th each year when many of our college-age guards begin to head back to school.

Private Party Fees

Fees are based on a $125 base fee, and an additional $30 per hour for every 20 guests, up to a 40-guest maximum. This includes exclusive reservation of the pavilion and one grill. The host should notify the Social chairperson if the grill and/or pavilion are not needed (no cost savings).

4-Hour Party Reservation

  • $245 Reservation Fee for up to 20 people including host, member, and non-member guests or $365 Reservation Fee for up to 40 people including host, member, and non-member guests
  • $100 Cleaning Deposit (check or money order made payable to CSCSC) to be returned or voided after inspection of pavilion and/or party area

3-Hour Party Reservation

  • $215 Reservation Fee for up to 20 people including host, member, and non-member guests or $305 Reservation Fee for up to 40 people including host, member, and non-member guests
  • $100 Cleaning Deposit (check or money order made payable to CSCSC) to be returned or voided after inspection of pavilion and/or party area

2-Hour Party Reservation

  • $185 Reservation Fee for up to 20 people including host, member, and non-member guests or $245 Reservation Fee for up to 40 people including host, member, and non-member guests
  • $100 Cleaning Deposit (check or money order made payable to CSCSC) to be returned or voided after inspection of pavilion and/or party area

Private Party Guest Policy

Private party Reservation Fees defray costs and guarantee lifeguard availability. The host(s) and all guests (members and non-members) are included in the reservation attendance list and must wear wristbands for the event, regardless of whether the attendees swim. Reservation Fees must be paid no later than 14 days prior to the party date. Guest Passes may not be used to pay for attendees at private parties.

Lifeguards

Additional lifeguards are scheduled as needed upon receipt of the reservation payment. The number of lifeguards required can change if the pool management company, the lifeguards, or CSCSC Board of Governors determine it necessary. If the event will be centered around the wading (baby) pool, please notify the Social chairperson at the time of reservation to ensure appropriate lifeguard coverage.

Cleanup

The host(s) is responsible for cleaning the pavilion and any other party areas before departing at the end of the scheduled event time. This includes removal of all decorations and trash. The deck must be swept and/or hosed off. Cleanup is not limited to the pavilion. Failure to clean up appropriately will result in forfeiture of your Cleaning Deposit and may result in denial of future reservations. Lifeguards are not responsible for party cleanup.

Cancellation Policy

Reservation Fees and Cleaning Deposits will be refunded if the event is cancelled at least 24 hours prior to the start time. The pool management company, Board of Governors, and lifeguards reserve the right to cancel the event at any time prior to or during the reservation in the event of inclement weather, or other mitigating factors at the discretion of said authorities.

Reservation Process

  1. Refer to the CSCSC Calendar of Events for available dates
  2. Complete and submit the CSCSC Private Party Request Form
  3. You will be notified of the status of your request via email.
  4. If your request is approved, the date and time will be reserved on the CSCSC Calendar of Events and you will need to submit your payment via Member Splash no less than 14 days prior to the date of your event.
  5. You will need to drop off your Cleaning Deposit check at the CSCSC guardhouse and pick up your guest wristbands prior to your party.

Questions? Please contact the Social chairperson at social@capeswim.org